With so many successful biostatistical programming + consulting projects completed last year, we decided to take a step back, review, and share which organizational attributes led to the most time-efficient and cost-effective projects completed.
Whether our project was a longer, in-depth project based solution, or a quicker temporary resource based solution, we’ve learned that a wildly successful project goes beyond putting our top statistical programmers in place. A well-organized communication plan is critical. In this blog, we’ve identified some top communication “must have” requirements based on the outcomes of our most successful projects!
First, it’s imperative to layout the project deliverables and requirements in the very beginning. Once the deliverables and requirements have been agreed upon, it’s critical to have frequent communication with all stakeholders to ensure deliverables are being created and requirements are being followed. Looping in all participants (beyond just the project managers) is also key. Involving everyone, project managers, data managers, biostatistians and lead programmers helps keep project expectations realistic, and gets issues resolved quickly.
Our teams have pre-set scheduled meetings, where all issues are discussed (and resolved!). We’ve found that our best projects happen when all stakeholders (client-side and SimulStat) participate early and often. This participation is critical to keeping plans organized, and avoiding rushed and/or incorrect decisions. Having everyone involved from the beginning, and frequently throughout the project helps manage expectations and establish efficient and clear timelines for completion.
Another key ingredient to a successful, and on-time deliverable, is ensuring our clients fully review each draft deliverable in a timely manner. Incorporating this important client review phase into the timeline from the beginning, helps keep positive expectations and issues resolved quickly.
Finally, offering a clear and concise way to track issues, comments and feedback helps to ensure all participants understand the current status of the project, and that all project requirements are continuing to be met.
Are there communication tools or organizational strategies you’ve implemented to get projects done more efficiently? We’d like to hear about it. Share your comments below.